The Company Padoan S.r.l. (hereinafter referred to as Padoan) practices its activity professionally, in collaboration with international companies, guaranteeing to preserve the confidentiality of personal data of natural persons according to the principles of fairness, lawfulness, transparency.

Therefore, in compliance with art. 13-14 of the European Regulation no. 16/679 and with the Leg. Decree no. 196/2003, it notifies all the Persons Concerned of the actual processing of personal data that is carried out.

1. TYPES OF DATA PROCESSED BY THE CONTROLLER AND PURPOSES OF THE PROCESSING
A. DATA COLLECTED THROUGH THE WEBSITE

Padoan’s company website www.padoan.it (hereinafter referred to as “Website”) is addressed to professionals and its purpose is to illustrate, publicize and give information on products and services provided by Padoan S.r.l.; however, by browsing or voluntarily registering to the Website, data relating to an identified or identifiable natural person can be processed: personal data is collected and processed with purposes strictly connected to the Website use, to the registration processes referred to therein, and to the use of services reserved to registered Users provided via the Website.

Data Controller and place of processing of personal data
The Data Controller is Padoan S.r.l. (Taxpayer’ s code and VAT Registration no. 03583310267) based in San Biagio di Callalta (Treviso) Via Risorgive no. 20, e-mail info@padoan.it, Tel. +39 0422/362172.

Processing of data linked to the Website’s services takes place at the Data Controller premises and is carried out by the appointed office personnel.

Types of data processed
The types of data of the Persons Concerned that can be processed as a consequence of their visits to the Website are listed below:

• Web browsing data

IT systems and software procedures necessary for the functioning of the Website collect, during their normal activity, some personal data whose transmission is implicit in the use of communication protocols on the Internet. Said information is not collected to be matched to identified persons but, for its nature, it could, through data processing and association, allow to identify the Persons Concerned.
This category of data includes the following:

• IP addresses or domain names of computers used by Users connecting to the Website;
• time of the request;
• the method used to make the request to the server;
• the size of the file received in response;
• the numerical code given in response by the server.

This data is used for the sole purpose of obtaining anonymous statistics on the use of the Website and to check that it works properly.
Without prejudice to the case in which data could be used to verify responsibility in the event of any offences to the detriment of the website, said data is kept for the amount of time indicated by the relevant legal regulation and necessary to provide the Person Concerned with the requested service and to guarantee communication.

• Data voluntarily provided by the Person Concerned

Without prejudice to what stated for the necessary browsing data, the provision of personal data by the Persons Concerned is free and optional, even if functional to the provision of specific services; in such cases, failure to provide data can make the provision of the service difficult or impossible. Personal data provided by the Persons Concerned that voluntarily interact with the Website to obtain specific services (registration processes, subscription to the newsletter, information requests, email sending) is processed to the only purpose of carrying out the requested service or activity and is transmitted to third parties only to the extent that it is necessary for that purpose.
The personal data that the Person Concerned can voluntarily provide is the following:

• name and surname;
• e-mail address;
• name of the company;
• telephone numbers;
• reason for the request.

Purposes of Data Processing
Personal data voluntarily provided by the Person Concerned interested in the browsing of the Website is processed for the following purposes:

• to successfully register to the Website;
• to send answers via e-mail with information on products and services provided by Padoan;
• to gather anonymous statistics (e.g. the number of visits);
• to send the newsletter via e-mail;
• to comply with legal obligations.

Data retention period
Data of the Persons Concerned shall be retained only for the period of time necessary to guarantee the proper provision of the services requested via the Website. In case of cancellation or disabling of the account, data will be retained only for administrative purposes for a period no longer than one year, without prejudice to possible specific requirements provided for by the law.
With regard to the processing of personal data, which consists of sending the newsletter and informative material concerning the Controller’s commercial initiatives via email, it will be possible to withdraw consent by sending an e-mail to info@padoan.it stating “Newsletter subscription cancellation” in the e-mail subject line or by clicking on unsubscribe.

✓ Cookie

Cookies are small data files, also known as text strings, which are sent to the user’s device. There, they can be deleted at the end of each session, or be stored and saved for the next time the user pays a visit to the website.
Cookies are useful in that they make it possible to store the user’s browsing preferences. So, it is possible to customize the website according to the user’s needs, and in general to improve any visitor browsing experience.
To visit the extended cookie policy or change your preferences, please go to https://www.padoan.it/en/cookie-policy/

B. DATA COLLECTED WHEN SENDING COMMERCIAL OFFERS, MANAGING ORDERS AND SIGNING SUPPLY CONTRACTS

Data Controller and place of processing
The Data Controller is Padoan S.r.l. (Taxpayer’ s code and VAT Registration no.03583310267) based in Olmi di San Biagio di Callalta (Treviso) Via Risorgive no. 20, e-mail info@padoan.it, Tel. +39 0422/362172
Processing of data collected when sending commercial offers, managing orders and signing supply contracts takes place in the above-mentioned Data Controller premises and is carried out by the appointed office personnel.

Types of data processed
The following are the types of data whose provision is necessary for the useful conduct of the commercial and contractual relationship with the Person Concerned:

• name and surname;
• e-mail address;
• name and data of the company (corporate name, address, VAT registration number and taxpayer’s code, company registration details);
• bank account details;
• telephone numbers (landlines and mobile);
• Website domain.

Purposes of Data Processing
Data is collected for the following purposes, which are strictly correlated to the establishment and continuation of the commercial and/or contractual relationship with the client and include, but are not limited to, the list below:

• preparation of offers;
• customer management, administration of contracts, orders, shipments, and invoices;
• management of complaints;
• checks on the clients’ reliability and solvency;
• keeping records about certified companies, products and personnel;
• fulfilment of fiscal or accounting obligations and of contractual obligations;
• detection of the degree of client satisfaction;
• marketing information and communications;
• managing any breach of contractual obligations, warning notices, transactions, debt collection, arbitration proceedings, and judicial controversies.

Said data is processed in order to guarantee the correct management of the offers and/or of supply orders, of commercial relationships and of any related activity.

Data retention period
The provided personal data is retained for the whole duration of the contract and, at the conclusion of the same, said data will be retained for administrative purposes for a period no longer than one year, without prejudice to possible specific requirements provided for by the law.

C. DATA COLLECTED WHEN ACCESSING COMPANY PREMISES

Data Controller and place of processing
The Controller of the data collected when accessing Padoan S.r.l. company premises is Padoan S.r.l. itself. (Taxpayer’s code and VAT Registration no.03583310267) based in Olmi di San Biagio di Callalta (Treviso) Via Risorgive no. 20, e-mail info@padoan.it, Tel. +39 0422/362172
Processing of data connected to access to the company premises will take place at the above-mentioned Data Controller premises and is carried out by the appointed office personnel.

Types of data processed
The collected data is the following:

• name and surname;
• name of the company;
• reason for the visit;
• entrance and exit date and time.

Purposes of Data Processing
Every Controller collects data solely to safeguard its personnel and visitors. The collected data is used for the only purpose of contacting the visitors in case of need.

Data retention period
Cancellation of the collected data takes place at the end of the month, 60 days after its collection.

D. DATA COLLECTED AT FAIRS, EVENTS, CONFERENCES, CONVENTIONS AND ANY OTHER SIMILAR OCCASION

Data Controller and place of processing
The Controller of the data collected at fairs and events in which Padoan S.r.l. takes part, organises or contributes to is Padoan S.r.l. itself. (Taxpayer’ s code and VAT Registration no.03583310267) based in Olmi di San Biagio di Callalta (Treviso) Via Risorgive no. 20, e-mail info@padoan.it, Tel. +39 0422/362172
Processing of data linked to those collected at fairs, events, meetings with clients, conferences, conventions, training programmes and any other similar occasion will take place at the above-mentioned Data Controller premises and is carried out by the appointed office personnel.

Types of data processed
Data provided on specifically prepared paper and/or digital forms, as follows:

• name and surname;
• e-mail address;
• telephone number;
• name of the company;
• code ZIP;
• function, role and activity carried out within the company;
• Skype contact details;
• social network profiles;
• website.

In this case, the paper and/or digital form acts as a declaration of consent for the processing of personal data. The provided data is transmitted to a digital database for marketing purposes.

Purposes of Data Processing
Padoan S.r.l. collects data solely to offer the potential client information on products and services provided, as well as for events promotion and for this purpose it will send free communications on a regular basis. It is possible for the Person Concerned to withdraw consent at any time by sending and e-mail to info@padoan.it stating “Newsletter subscription cancellation” in the e-mail subject line.

Data retention period
The provided data is retained until the client, or potential client, decides to cancel his/her subscription. In case of cancellation, the provided data is retained for administrative purposes for a period no longer than one year, without prejudice to possible specific requirements provided for by the law.

2. PERSONAL DATA PROCESSING METHODS

Personal data is processed mainly with automated and electronic tools by the appointed personnel in compliance with Leg. Decree no.196/2003 and with EU Regulation no. 2016/679, for no longer than necessary to fulfil the purposes for which the data was originally collected.
Specific security measures are observed to avoid loss of data, illegal or improper use of the same and unauthorized access, in order to ensure access solely to those selected or appointed for this task, in compliance with the laws in force.
Personal data collected also through paper forms will be stored on electronic media, safeguarded and filed at the Padoan company premises.

3. DATA COMMUNICATION AND TRANSMISSION

Notwithstanding the conditions performed in accordance with the fulfilment of law obligations, all personal data collected and processed for the above-mentioned purposes can be transmitted to the following:

• Personnel instructed by Padoan and part of the Purchase, Technical, Planning, Management, Production, Marketing, Administrative and Direction Offices, and in any case appointed by the Data Controller;
• External professionals, appointed in compliance with art. 28 of UE Regulation no. 2016/679;
• Professionals appointed by Padoan;
• Rating and insurance agencies;
• Subsidiaries and/or affiliates of Padoan, also performing business activities abroad;

The complete and updated list of all persons responsible for data processing in accordance with art. 28 of the EU Reg. no. 16/679 can be requested to the above-mentioned Data Controller by sending an e-mail to info@padoan.it.

4. RIGHTS OF THE PERSONS CONCERNED

The privacy laws and regulations (the Leg. Decree no.196/2003 and the EU Regulation no. 2016/679) guarantee the Persons Concerned the right to be informed on the processing of their personal data, the right to have access at any time to said data and to request the integration and amendment of the same. Where the conditions provided for by the laws and regulations apply, the person concerned can exercise the right to delete his/her data, to limit their processing, to data portability and to oppose data processing for specific purposes.
Should the processing of personal data be based on the consent of the Person concerned, the latter has the right to withdraw the consent given.
In order to exercise these rights, it is possible to contact the Data Controller by sending a request via e-mail to info@padoan.it.
Should the Person Concerned think his/her rights are not respected, it is also possible to file a claim to the The Italian Data Protection Authority.

5. PRIVACY POLICY UPDATE

In order to guarantee the protection of confidentiality of personal data of natural persons, this Policy can be subject to amendments.
We advise all the Persons Concerned to periodically consult the amendments made to this policy in compliance with the law regulations in force.